The table below summarizes some common administrative reporting requirements. Review your Notice of Award and contact your business office for a full listing of all reports on your grant.
| Who has to report? | What report do you need to send? | When is the report due? | How do you send the report? | Where can you learn more? |
|---|---|---|---|---|
| All grantees. 1Only for grants with future years remaining 2Federal Financial Reports are not required for fellowship awards |
Research Performance Progress Report (RPPR)1 | Training grants: 120 days before your grant anniversary date. |
eRA Commons | RPPR section of Reporting Requirements During Your Grant or Final Reports for Grant Closeout |
| Research Performance Progress Report (RPPR)1 | Fellowships and awards to foreign institutions: two months before the beginning of the next budget period. |
eRA Commons | RPPR section of Reporting Requirements During Your Grant or Final Reports for Grant Closeout | |
| Research Performance Progress Report (RPPR)1 | All other grants: SNAP: 15th of the month preceding the month in which the budget period ends. Non-SNAP: first of the month preceding the month in which the budget period ends. |
eRA Commons | RPPR section of Reporting Requirements During Your Grant or Final Reports for Grant Closeout | |
| Final Invention Statement and Certification | 120 days after your grant's end date, even if you had no inventions. | eRA Commons | Final Reports for Grant Closeout | |
| Federal Financial Report2 | Final Federal Financial Report: 120 days after your project period ends. Annual Federal Financial Reports, for non-SNAP awards only: 90 days after the calendar quarter in which the budget period ends. |
HHS's Payment Management System | Federal Financial Report section of Reporting Requirements During Your Grant or Final Reports for Grant Closeout | |
| Annual Report on Possible Research Misconduct | Annually between January 1 and March 1. | ORI's Annual Report System | See the form: Annual Report on Possible Research Misconduct | |
| Domestic grantees only. | Cash Transaction Report* | 30 days after the end of each quarter of the fiscal year. | HHS's Payment Management System | Know When to Submit Financial Reports section of Reporting Requirements During Your Grant |
| Grantees after the grant ends. | Final RPPR | 120 days after your grant's end date. | eRA Commons | Final Reports for Grant Closeout |
| Grantees who have a subawardee that receives more than $25,000 over the course of a grant, except federal agencies or institutions with less than $300,000 in gross income for the previous tax year. | Subaward Report | By the end of the month following the month in which subaward obligations meet or exceed $25,000 on your grant. | USA.gov's FFATA Subaward Reporting System | Keep Tabs on Subawardees section of Reporting Requirements During Your Grant |
| Grantees who make inventions during their grant. | Invention Report | Two months after the inventor provides written disclosure to your institutional official. | iEdison |
Invention Reporting Has Four Parts section of Reporting Requirements During Your Grant |
| Grantees that expend $750,000 or more per year under Federal grants, cooperative agreements, and/or procurement contracts. | Audit Report | 30 days after receiving an auditor's letter. | Federal Audit Clearinghouse's Internet Data Entry System (nonprofits and Institutions of Higher Education) or National External Audit Review Center (for-profits and foreign grantees) | Meet Your Audit Requirements section of Reporting Requirements During Your Grant |
*The Federal Financial Report includes information from the Cash Transaction Report, but your institution sends each report separately. See the Know When to Submit Financial Reports section of Reporting Requirements During Your Grant