stage indicator - manage your award

After Award

After you receive your Notice of Award, read it to find out your project's start and end dates, your terms and conditions of award, and how much money you will receive for current and future years. Though you will get a Notice of Award at the beginning of each budget period, this one sets the standard.

Contact your business office with any questions you have, and feel free to check in with your grants management specialist to follow up. Also keep tabs on NIH policy changes at Special Announcements and in NIAID Funding News.

Read Your Notice of Award

Unless you have a multiyear grant, you receive a Notice of Award for every budget period (usually one year) of your award. Read it carefully.

When we issue a Notice of Award, we have accepted all your application information. You can find the Notice of Award in the eRA Commons; use the Status module or Notice of Award query.

Your Notice of Award houses a lot of helpful information. It tells you the funds you will receive for current and future years, start and end dates, terms and conditions of award, and the name of your program officer and grants management specialist.

Note that grants management staff may issue a revised Notice of Award to reflect any of the following changes:

  • Increase or decrease of funds
  • Lifting of a restriction
  • Change in budget period
  • Carryover or offset

Know Your Terms of Award

Restrictive terms set limits on how you can use funds.

When you accept a grant award from NIH, you agree to be bound by the terms and conditions in the Notice of Award. Read the terms before you begin your research so you do not unknowingly violate them.

There are three types of terms of award.

  1. Informative terms clarify information.
  2. Programmatic terms are a part of cooperative agreement awards.
  3. Restrictive terms set limits on how you can use funds. These terms prevent you from doing the following:
    • Using funds until you meet certain requirements. For example, you may not spend grant funds on human subjects or animal research until your institution has an approved Federalwide Assurance or Animal Welfare Assurance, respectively.
    • Using funds for anything other than a specified purpose.

You may find that we have placed a temporary restriction on your award.

For example, if you're working with select agents, we will add a Select Agent Terms of Award for NIAID Grants that prohibits you from using grant funds for select agent research until you've registered with the Federal Select Agent Program or Animal and Plant Health Inspection Service. See the Select Agent Awards SOP for details.

We can put a restriction on your grant at any time, for various reasons, including if you fall behind on your Reporting Requirements.

Until we lift the restriction, you legally cannot use grant funds to conduct your research or publish data resulting from it.

Have Questions?

For business and policy issues, contact your grants management specialist, found in your eRA Commons account or on your summary statement. If you have not been assigned a specialist, go to NIAID's Grants Management Program Contacts to locate one.

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